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Rightsizing your fleet during Coronavirus response

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In this article, we provide guidance to choose and select the right number and types of vehicles. In relation to the Coronavirus response you need to consider that you can carry less people that usual to reduce the risk of the virus being spread. As a consequence, you might need more transport capacity than under normal circumstances.

1. Which vehicles do I need?

The first thing you should think about is what you need from a vehicle. What are the things you are going to be doing and what type of vehicle best meets those needs?
Consider the following questions:

  • How many people are going to travel in it regularly?
  • Will you be doing a lot of off-road driving?
  • Do you mainly do short journeys in built-up areas?
  • How much boot space do you need?
  • Do you carry mainly people or goods?
  • Is parking a problem?

You’ll also need to think about travelling in the vehicle day to day. Small changes in type, model or specification can have a big impact on your comfort or the vehicle’s suitability. For example, seat height and door opening angle can all make a big difference.

A good place to start is to think about your current vehicles and decide what you like and dislike about it. It may be useful to refer to the quick checklist below together with your drivers:

2. How many vehicles do I need?

Are your vehicles getting old and/or starting to cost a lot in repair? Or perhaps you are working on new program design and need to budget for transport costs?
Fleet Forum provides you with the tools and guidance to use your fleet data for analyzing the state of a fleet, coming to conclusions about value, efficiency, whether to sell, replace, keep maintaining etc., and for assessing needs for new vehicles.

  1. Your first task is to answer what assets does your operation have now and what assets do you need next year, before thinking about what to dispose.
  2. After that, you will get specific with the number of assets needed by location and by specification.
  3. Lastly, decide what individual assets to either reallocate, dispose and purchase.

The asset planning spreadsheet is based on the concept of right sizing. Using the spreadsheet, enter your answers for the following:

Keep in the mind:

  • The asset planning spreadsheet will require you to identify program needs. It will likely take a few days to think through and consult internally with program staff.
  • You will need to consider if you are currently using the right types of vehicles for the nature of activities, and physical conditions.


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